SharePoint Terminology


Lots of people ask me what certain SharePoint terms mean and to help I have decided to write a quick blog of many of them with a brief description of what each term or acronym means. I will try to keep this updated as I remember more, or people ask.

Alerts

To notify users of changes to existing information or new information add an alert to track new matches to search queries, changes to content in an area, or a new site added to the Site Directory

Areas

A means to organize portal for navigational simplification

Audiences

Groups of users, who meet certain criteria, created for targeted distribution of information. Users are said to be a member of an audience if they meet that audience’s membership criteria. The criteria are associated with properties found in the Active Directory.

BDC

Business Data Catalog

Collaboration Content

Collaboration content is content stored in lists like calendars, task lists, and document libraries.

Discussions

SPS supports two types of discussions: discussion boards and Web discussions. Discussion boards are similar to any newsgroup forum. Web discussions, on the other hand, are a new way to comment on documents and share those comments with others. When a new site is created, a discussion board is automatically created.

Document Workspace

SharePoint Services site that contain a document library, tasks, links, and other information. Document workspaces can be created directly in SPS as a new site, or they may be created ad-hoc from within an Office product. End users can collaborate without having SPS open alongside Office.

Libraries

In order to share files, SharePoint makes use of libraries. The three types of libraries available in SharePoint are document libraries, form libraries and picture libraries.

Lists

Along with document libraries, lists form the foundation of content within SPS. A list is a collection of information items displayed in an area or on a site. List types include: Announcements, Links, Contacts, Events, Tasks and Issues.

Meeting Workspace

A specialized SharePoint Services site. Can be created directly in SPS or in Outlook as a part of a meeting request. Should not be confused with Live Meeting, etc.

MOSS

Microsoft Office SharePoint Server 2007

My Site

A single page portal that contains the user’s personal sites, links, etc. My Site consists of both a public and private view. The private view is intended as a personal workplace for the individual end user. The public view, on the other hand, acts like a business card that can be accessed by other portal users. You can see the different views by clicking either Private or Public under the Select View list.


Private Web Part

A Web Part added to a Web Part Page by a user who is working on the page in personal view. Private Web Parts are available only to the user who added or imported the Web Part.

Publishing Pages

Publishing pages are pages under /Pages/ document libraries on each site that include specific content types. Content for these pages are stored in this document library like columns in a list, with each column storing data for a page field.

Shared Web Part 

A Web Part added to a Web Part Page by a user who is working on the page in shared view. Shared Web Parts are available to all users of a Web Part Page who have the appropriate permissions.

Server Farm

A central group of network servers maintained by an enterprise. A server farm provides a network with load balancing, scalability, and fault tolerance. In some configurations, multiple servers may appear to users as a single resource. Each SharePoint farm has a single, unique configuration database where information and configuration settings for the farm are registered. Each server in the farm relies on that configuration database to get information about the farm and to provide services in the farm.

Site

A complete Web site stored in a named leaf of the top-level Web site.

Site Collection

A set of Web sites on a Web application that has the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more sites (or subsites). There can be multiple site collections on each Web application. A site collection can use only a single content database. Everything is now a site collection: a portal is a site collection where Home is the top-level Web site and the areas are sites (or subsites), a channel hierarchy is a site collection where the root channel is the top-level Web site and sub-channels are sites (or subsites).

Site Groups

Site groups are custom security groups that apply to a specific Web site. Users are assigned to site groups to grant them permissions on a SharePoint site.

Site Templates

Whenever you create a new site, SPS use predefined templates to simplify the creation of the new elements for the site. These templates allow you to create everything from a specialized team site to a blank site you can use to create content from scratch.

SPS

SharePoint Portal Server

SSP

Shared Service Provider

Subsite

 

A named subdirectory of the top-level Web site that is a complete Web site. Each subsite can have independent administration, authoring, and browsing permissions from the top-level Web sites and other subsites.

Survey

A Web site component that enables users to respond to a set of questions specified by the creator of the survey. Results are tallied in a graphical summary. Surveys provide a way to poll portal users for input on a subject. Surveys support a wide variety of response types from simple Yes/No answers to free-form text.

Top-level Web site

The top, root default site in a site collection. Every site collection has, at its root a top-level Web site. Access to the top-level web site is provided supplying the URL of the site collection (like http://ServerURL or http://ServerURL/sites/SiteCollectionName) without specifying a page name or subsite.

Web Application

A virtual server that resides on an HTTP server but appears to the user as a separate HTTP server. Several Web applications can reside on one computer, each capable of running its own programs and each having individualized access to input and peripheral devices. Each Web application can have its own domain name and IP address.

Web Part

Customizable Web page element that can be added to SharePoint pages

Web Part Zone

A container with a set of properties that can be configured to control the organization and format of Web Parts on a Web Part Page. Web Part zones can also be used to provide protection against changes to Web Parts.

WSS

Windows SharePoint Services

Hope this helps,
Richard Harbridge

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3 Comments on “SharePoint Terminology”

  1. sunarso Says:

    wow , thanks for info


  2. […] Some time ago I posted a blog post about SharePoint terms (from 2007 days) to help people get their minds around the language we tend to use when speaking about, or explaining SharePoint. It was entitled SharePoint Terminology and you can read it here. […]


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